Events Coordinator

POSITION SUMMARY

The Events Coordinator handles all event execution, making sure every booking runs smooth, organized, and on brand. They manage client coordination (non-sales), event-day operations, supplier alignment, timelines, setups, and documentation. Their job is to deliver a flawless event experience while keeping everything aligned with the approved BEO.

1. Pre-Event Coordination

• Attend internal event briefings and planning meetings.

• Review the Banquet Event Order (BEO) and clarify unclear details.

• Coordinate with Operations Manager and Catering Supervisor regarding manpower assignments, logistics, and schedules.

• Confirm event timeline, floor plan, styling details, ingress/egress details, and client special instructions.

• Prepare event kits, checklists, and forms needed for execution.

  
  

2. Client Coordination (Non-Sales)

• Act as the primary contact for the client after booking confirmation.

• Confirm final event details, timelines, program flow, and requirements.

• Gather client-provided materials (program cue sheets, AV files, VIP lists, etc.).

• Manage on-the-day questions, concerns, and follow-ups.

• Ensure service delivery strictly follows BEO and signed agreements.

  
  

3. Event Day Operations

• Lead ingress, setup, and styling implementation.

• Coordinate with suppliers for catering, styling, sound system, hosts, performers, etc.

• Oversee service flow: reception, buffet timing, food replenishment, table service, and program cues.

• Ensure styling layout, table setup, signage, and equipment follow approved design.

• Troubleshoot issues on the spot and escalate immediately if needed.

• Maintain professional communication with clients and guests.

• Document the event (photos, notes, proof-of-performance).

  
  

4. Post-Event Responsibilities

• Supervise egress and ensure all materials are packed and accounted for.

• Submit Event Report within 24 hours (attendance, issues, recommendations, photos).

• Report operational concerns to the Operations Manager.

• Coordinate lost-and-found procedures.

• Ensure damage reports or incidents are logged immediately.

  
  

5. Compliance & Standards

• Follow all company SOPs, safety standards, and brand guidelines.

• Ensure staff uniform compliance and customer service standards.

• Maintain professionalism and uphold Premia Catering’s brand image.

  
  

QUALIFICATIONS

• Bachelor’s degree (Hospitality, Tourism, Business, or related field) is a plus.

• With or without Experience.

• If with Experience; Experience in events, F&B operations, or customer service is preferred.

• Strong communication and organization skills.

• Ability to lead people and handle fast-paced environments.

• Multi-tasking and crisis-handling skills.

• Willing to work long hours, weekends, and holidays (events schedule).

• Professional appearance and positive attitude.

KEY COMPETENCIES

• Client Handling

• Leadership & Coordination

• Problem Solving

• Time Management

• Negotiation & Supplier Handling

• Attention to Detail

• Professional Communication

• Adaptability

WORK SCHEDULE

• On-site/field as required

• Flexible depending on event schedules

• Must be available on weekends/holidays during peak season

Compensation:

• Basic Salary - ₱18,000 - ₱25,000 (depending on experience) + Event Incentives (KPI based)

• Transportation/Communication Allowance

• Government-mandated benefits

• HMO Card

Work Location: 

PREMIA CATERING SERVICES

Rosario Commercial Lane, Rosario Avenue, Rosario Complex

San Pedro City, Laguna (near Southwoods City)

How to Apply

Send your resume to joinus@aikonfc.com. Include "Events Coordinator - Catering Services" in the subject line. If your application is selected, you will be notified via email and phone for a scheduled interview.